Administering Medicines Policy

Woodlands Day Nursery adheres to the following policy for administering medicines. These guidelines are provided by The Department of Health for Managing Medicines in Schools and Early Years Settings.

Non-prescribed / prescribed medicines E.g Calpol

The only time that such medicines would be administered would be if it was going to be detrimental to a child’s health. Woodlands staff has a “common law duty of care to act like any reasonable prudent parent”.

If such an occasion should occur the following procedures must take place:

  1. The parent of the child must give both verbal and written permission. If a parent is unable to provide written permission at such time, an email or text can be sent to the nursery manager confirming permission to administer medicine and dosage. Form to be signed on collection of the child.

  2. Any member of staff giving medicines to a child must complete and sign a record sheet each time medicines are given; a witness signature is also required on the record sheet.

The same procedure is followed for prescribed medicines.

Parents have the prime responsibility for their child’s health and should provide their child’s setting with full information of their child’s medical condition. Staff will not accept and medicines that have been taken out of the container originally neither dispensed nor make changes to dosage on parental instructions.

Long-term medical needs 

Any long-term medical condition needs to be discussed fully in detail with the parents and the nursery manager prior to the needs, child starting the setting. It is important to have enough information about the medical condition of any child with long-term medical needs.

At Woodlands, parents are requested to complete a health care plan for their child before they are admitted to the setting. For children who attend hospital on a regular basis, special arrangements may also be necessary. A review of the care plan should take place every 12 months unless required sooner.

Storage of medicines including EpiPen’s and inhalers.

Any prescribed medicines that are stored in our fridge or in the medical cabinet inaccessible to children. All medicines must be clearly labelled with the child’s name.

EpiPen’s and inhalers are kept in orange bags on the shelf next to medicine cabinet.

Check dates on the EpiPen’s as the only last 8 months.

Disposal of medicines 

Staff at Woodlands will not dispose of medicines. Parents are responsible for ensuring that date-expired medicines are returned to the pharmacy for safe disposal. If parents do not collect medicines, a member of staff will take them to a local pharmacy for safe disposal.

Staff Training

If a specific type of training in administering medicines is required, the staff team will be given full training before the child is admitted.

Administrating medicine

Before administrating any medicine to a child, the parents need to complete an administrating medicines’ form. Practitioners must ensure that the child’s name is on the medicine and it’s in date.

When practitioners administrate medicine to a child, they must have a witness to sign the form.

Review Date: December 2018


 Key Person Policy       

 At woodlands every child has a key person. Children thrive from a base of loving and secure relationships. It is the key person’s responsibility to form secure attachments with the child. Responding sensitively to the child feelings, behavior and meeting their emotional needs by giving reassurance. Initially it is the key person responsibility to change their child’s nappies, toileting etc.

The key person is assigned before the initial key person meeting with the parents before the child’s visits.

Role of key person:

Changing the child’s nappy.

 At the initial key person meeting the child’s all about me document is discussed in detail. Children are placed in typical age bands if appropriate and next steps are determined with parents.

The key person liaises with parents providing them with their child’s next steps. Arranging parent consultations and ensuring the child is making progress in the EYFS.

 Key person is involved with 2-year check if required

Woodlands also has a buddy system, this is to ensure that all children make a secure bond with their key person and their buddy in an event of their key person being unavailable.

Review Date: December 2018


Lost Child Procedure

At Woodlands, we are committed to Promoting Children’s Safety and Welfare. We carry out regular head counts of children throughout the day. In the unlikely event that a child goes missing we have the following procedure which we implement immediately:

Nursery Room

  • Gather all children together, keeping them calm and supported - lock down procedure.

  • Person in charge deploys staff to search immediate areas e.g toilets, garden.

  • Inform Chestnut Lane School for them to implement lock down.

  • After 10 minutes inform Police and Parents.

  • Staff will continue to search for the missing child whilst other staff maintain the safety

  • All incidents must be recorded in writing as soon as practically possible, including the outcome, who was lost, time identified, notification to the police.

  • Inform Ofsted

  • With incidents of this nature parents, children and staff may require support and re-assurance. We will provide this or seek further support when necessary.

  • Staff will not speak to any media representatives.

  • Post incident risk assessments will be conducted following the incident.

The same procedure will be followed if a child is lost in the Hall Area/ Adventure Playground/ Field Area/ Dining Room.

All immediate areas would be searched.

Missing child on an outing:

At Woodlands, we visit the Croft Elderly Home, post box, local shops.

We always use a ratio of one adult to 2 children.

Again, one member of staff, will wait with the remaining children, keeping them calm and supported. The other m.o.s will check the immediate area. Informing any on-site security, giving a description.

The police will be informed immediately.

We will then continue to follow our Lost Child Procedure